Organizing My Life — Linear, Coda, Dashboards & AI Agents
ACTIVEHow to organize two companies, personal life, and AI agents with Linear, Coda, Notion, dashboards
What You Already Have Running
CEO Dashboard
SvelteKit + D1. Clients, projects, agents, pipeline. Time-travel history via snapshots. YOUR command center.
Legba Board
Partner-facing. Shows Legba project status (OpenClaw, Browser Agents, Ghost Mode, etc.). Password-protected.
FocusDesk
Ephemeral research workspaces. Ducati, speed flying, skydiving, this workspace. AI-populated panels.
OpenClaw Agents
TechSlayers, Legba, Personal, Dawn, Red Team Suite. Dream crons. Session routing.
Paprika
629 recipes synced. Personal/household.
Notion
Review inbox planned but not yet active. Needs a shared page to activate integration.
| Model | Price | location |
|---|---|---|
| CEO Dashboard | Free (Cloudflare Pages) | ceo.phill.pro |
| Legba Board | Free (Cloudflare Pages) | board.phill.pro |
| FocusDesk | Free (Cloudflare Pages) | focusdesk.phill.pro |
| OpenClaw Agents | Self-hosted | Gateway + 5 agents |
| Paprika | Subscription | App |
| Notion | Free tier | notion.so |
Linear vs Coda vs Notion — For Your Setup
Linear
Best for: tracking dev work on OpenClaw, Browser Agents, Ghost Mode, TechSlayers projects. Keyboard-first, fast, clean. Can also track personal projects with label groups. Cycles + roadmaps give structure. API is excellent for dashboard integration.
Notion
Best for: knowledge base, docs, meeting notes, client info, SOPs. Founder OS templates available. Good for non-dev stuff — house checklists, vehicle maintenance, personal docs. Weaker at task tracking than Linear.
Coda
Best for: complex automations, programmable docs, data-heavy workflows. Overkill for your current needs but powerful if you want self-building dashboards. Packs integrate with Linear, Google, etc.
Your Custom Dashboards
Best for: real-time visibility, AI-agent-populated data, things you want to see at a glance. CEO Dashboard already does what most Notion templates try to do. Powered by D1 + SvelteKit.
| Model | Price | location |
|---|---|---|
| Linear | $8/mo per user | linear.app |
| Notion | Free / $10/mo | notion.so |
| Coda | Free / $12/mo | coda.io |
| Your Custom Dashboards | Free | *.phill.pro |
Recommended Setup
You do not need to pick one tool. Use each where it is strongest: LINEAR for all task/issue tracking across both companies (TechSlayers team + Legba projects). NOTION as your knowledge base and document store (SOPs, client docs, meeting notes, personal reference). YOUR DASHBOARDS (CEO, Legba Board, FocusDesk) as the real-time visibility layer — these are already better than any template. OPENCLAW AGENTS as the glue — they can write to Linear, update D1 databases, populate FocusDesk workspaces, and sync data between systems. The key insight: your agents ARE your operating system. Linear and Notion are just storage backends that your agents read from and write to. Most solo founders manually update 5 tools. You have agents that do it for you.
Linear — How to Structure It
Workspace: TechSlayers
Teams: MSSP Operations, TCSM, Red Team Suite. Projects: per-client engagements. Labels: urgent, client-facing, internal. Cycles: 2-week sprints.
Workspace: Legba
Teams: OpenClaw, Browser Agents, Ghost Mode, Chrome Plugin, FocusDesk. Projects: per-product milestones. Legba Board pulls from this via API.
Label Group: Personal
House, Vehicle, Health, Finance, Learning. Use labels within either workspace for personal tasks that relate to the business context.
Integration: OpenClaw
Agents create issues, update status, close completed work. CEO Dashboard reads from Linear API. Dream crons can generate weekly reviews as Linear comments.
Integration: Legba Board
Replace static data in board.phill.pro with live Linear API calls. Partner sees real project status without you manually updating.
| Model | Price |
|---|---|
| Workspace: TechSlayers | — |
| Workspace: Legba | — |
| Label Group: Personal | — |
| Integration: OpenClaw | — |
| Integration: Legba Board | — |
What Goes Where
Advantages
- LINEAR: All tasks, issues, bugs, features, sprints, roadmaps — both companies + personal projects
- NOTION: Client SOPs, meeting notes, knowledge base, house checklists, reference docs, review inbox
- CEO DASHBOARD: Real-time snapshot — clients, pipeline, agent status, project health (reads from Linear + D1)
- FOCUSDESK: Research workspaces — buying decisions, market research, competitor analysis (AI-populated)
- LEGBA BOARD: External partner view — auto-syncs from Linear so you never manually update it
- OPENCLAW AGENTS: The brain — reads/writes to all systems, runs crons, generates reports, does research
Drawbacks
- Avoid: duplicating tasks across Linear AND Notion — pick one source of truth (Linear for tasks)
- Avoid: manually updating dashboards — agents should do this via API
- Avoid: using Notion for task tracking — it is bad at it compared to Linear
- Avoid: Coda for now — adds complexity without clear benefit given your agent layer already automates
- Avoid: putting sensitive client data in tools without access controls — Cloudflare Access still needs setup
Action Items — In Order
8 items- Sign up for Linear (free for solo, $8/mo for full features) — create TechSlayers + Legba workspaces
- Set up Linear API key — give to OpenClaw agents so they can create/update issues
- Connect Legba Board to Linear API — replace static data with live project tracking
- Set up Notion integration — share one page with OpenClaw integration, activate review inbox
- Configure Cloudflare Access on all 3 dashboards — Tailscale or email-based auth
- Have agents start writing daily/weekly summaries to Linear as project updates
- Decide: do you want a single Linear workspace with teams, or two separate workspaces? (Single is simpler, two gives cleaner separation)
- Optional: set up a personal Kanban view in Linear for house, truck, hobbies, etc.